Simple printer and photocopier leasing
Owning your own printer or photocopier requires upfront costs, ongoing maintenance time and supply costs. Leasing frees you of the management and allows your business the access to latest technology without having to outlay significant cost.
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What is printer and photocopier leasing?
Owning your own printer or photocopier means that you have depreciating assets affecting your bottom line. When you lease your business printers and photocopiers, you pay a monthly fee over a set contracted period meaning your business, regardless of size, is alleviated of the huge cost of purchasing.
We offer a bespoke solution from a single partner providing unparalleled service levels throughout the span of the contract. We do not require large upfront payments and we don’t involve any third-party leasing companies either. Our clients deal directly and exclusively with us.
How we simplify printers and photocopiers
We have developed a unique way of providing your managed print solutions. Our printer leasing services enable you to access a bespoke solution from a single partner providing unparalleled service levels throughout the span of the contract.
At Espria, we do not require large upfront payments and we don’t involve any third-party leasing companies either. Our clients deal directly and exclusively with us for absolutely everything, providing a service that goes beyond leasing.
Espria printer leasing includes:
- All Finance
- All Service and Maintenance
- One Simple Contract
- One Number to call
Espria supports businesses all over the UK, covering London, from Surrey to Manchester, and covering Wales and the South-East. Our UK-based service team offer high-level service with just one number to call.
- You only sign an agreement with Espria, a single contract with a single point of contact.
- All hardware, software and services are provided by Espria.
- No involvement from third parties.
Pros and cons of owning vs leasing
Depending on the size of your business, you may feel that it’s beneficial to just buy your photocopier. Let's explore where leasing makes more sense.
Pros of owning
- No monthly Payments
- The photocopier is part of your assets
- You can pay for a separate servicing agreement
Pros of leasing
- Low Upfront Costs
- You won't be stuck with broken or old equipment that will be the responsibility of the leasing company
- A lease is treated as a fixed asset on your balance sheet
- Leasing is far more tax efficient than owning assets, since you are able to offset rentals against taxable profits.
- You can add to or upgrade your equipment as your needs change. After all, we know how fast technology evolves. That means you can always enjoy the benefits of the latest advances.
Cons of owning
- Office equipment is a depreciating asset, financial investment is best placed elsewhere in your business
- There's no upgrade available, if your equipment becomes outdated
- Buying this equipment uses up your liquid assets
Cons of leasing
- If you are a start up, it can be challenging to obtain the credit you need
- You may need to consider how your devices are serviced as this may not be included.
If I lease, what type of photocopier can my business obtain?
This very much depends on the size of business you are. either way there is so much range in today’s market, that there is something for everyone.
If you are a start up of small business, you really probably only need an entry level photocopier, such as the Versalink C500.
Versalink C500
- Colour printer with support for A4
- Best for work teams of 5 to 15 users
- Unparalleled productivity with incredible print quality and reliability
- Cloud connected, mobile ready, app-enabled, and easy to customise
- Speed: up to 43 ppm
AltaLink C8100 Series
- A Colour Multifunction Printer with support for A3
- Copy, print, scan, fax, and email
- Tablet-like intuitive user interface lets you personalise, simplify and speed through repetitive tasks
- Native mobility features make it easy to connect and print to any device
- Bridge the gap between physical and digital worlds with apps and solutions for every business
- Comprehensive security is built in
- Superior colour consistency and rendering for the critical office colour user
- Colour: up to 30 / 35 / 45 / 55 / 70 ppm
- Option of a Black and white only with up to 30 / 35 / 45 / 55 / 70 ppm
What type of printer can I lease?
Printer technology has developed rapidly, including the utilisation of apps to support business operations where teams are working remotely.
The range of printers you can lease is extensive and potentially a minefield. With Laser technology, and Inkjet as options, understanding the type of printer you need for your business to lease is often confusing. Your managed print services provider should review your current options and support your business for the future of your operations.
Laser vs inkjet printing
As the two most common types of printers, this is an important first choice to make.
Laser Printers
Laser printers are fast, economic and have great precision. As they can ‘write’ quickly, they are faster than inkjet printers. The unvarying diameter of the laser beam means that they are totally precise in their print and no excess ink is spilt. Running costs for laser printers are also considerably lower than inkjet as the toners last longer so this is a great option for business that print large documents. Also, as they are incredibly efficient, the processing capability of Inkjet means that even small offices benefit from this type of leased printer.
Inkjet Printers
Inkjet printers are a great option for cost-focused businesses with low printing volumes. Still able to produce good quality images, as the ink cartridges are highly pigmented so can produce high quality images as well as text. Often more compact in size than Laser printers, Inkjet printers are highly portable. However, they are designed for lower volumes of print, so would not be a great option for businesses that need to print higher volumes quickly. The devices also have lower durability, and need more regular cartridge replacement, adding long-term costs.
Laser printer options
Selecting the right laser printer requires thinking about capabilities vs long-term and up-front costs. This generally comes down to the size of your organisation and printing volumes.
With lower printing volumes and less complex operations, a straightforward laser printer like the Versalink C400 is a great choice.
Versalink C400
- Versatile colour printers
- Support for A4
- Best for work teams of 2 to 10 users
- Excellent mobile print support and native cloud connectivity
- Outstanding colour print quality
- Colour: up to 35 ppm
- Black: up to 35 ppm
Versalink C8000W
- Outstanding Colour Printers
- White toner is used as an underlay to enable printing on coloured media with W-CMY printing technology
- Create window signage, including window clings and clear labels
- Make direct mail pieces stand out from the crowd with printed coloured envelopes
- Small and low-cost entry point to a world of new print applications
- Colour: up to 45 ppm
- Black option available: up to 45 ppm
- Standard paper capacity: 1,140 sheets
- Maximum paper capacity: 5,140 sheets
Leasing printer costs
Leasing a printer does really depend on the level of volume you are printing.
When you partner with a Managed Print Provider, they should spend the time working with you to ascertain your operational needs and the level of printing your business does to ascertain the right printer for you to lease.
Calculated on a monthly volume, your print partner will then provide a quote based on that volume. Your Print Provider should focus on the functionality your operations needs, some smaller business may only need a mono printer as there is no requirement for colour and your volumes are low. However, for larger businesses such as Architects, Graphic Designers where quality of print and high volumes needed for client presentations and plans, or even large law firms where there is a requirement for high volumes of print, so this will affect the cost of your printer leasing. Particularly if you have requirements for creating booklets or any type of biding. So, cost for leasing really depend on your operational needs.
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