Print Management Software For A Law Firm
Our clients’ challenges : too many printers, not enough printing rules
Our client was using outdated technology and had very little control over their printing processes. That created a number of problems for them, including high wastage and no accountability. These problems were exacerbated by the poor service from their supplier at the time.
In short, their printing system and processes just didn’t match their requirements. The devices were expensive and there were too many of them.
The lack of set rules also meant that staff were printing emails and other internal documents in colour, leading to a lot of unnecessary toner orders. Most of the machines also had a low work rate, and since the print wasn’t centralised it created delays on print jobs.
Our solutions : an audit and new printing rules
We began by conducting a print audit to find out what our client was printing and when. Based on the results of that audit, we were able to offer a print management solution to improve their processes and meet their specific requirements.
During this process, we also worked with their staff to create printing rules. These set out basic guidelines for staff to cut down on colour copies and print emails in monochrome in order to reduce their spend on consumables.
We further improved their systems by offering more secure printing, including secure accounts and authentication procedures to release particularly sensitive print jobs. The complete solution now provides our client with security, control and flexibility.
Implement printing rules to reduce cost of print and understand better how your business functions.
The Results
Gaining control over workflows meant that our law firm client’s productivity has improved. The company doesn’t have to worry either about being fully GDPR compliant. Thanks to Espria, they are always on top of their legal requirements.
You may be interested in
Your guide to leveraging NCE pricing to get the best value
Renewing your Microsoft Licensing Agreement is an opportunity to align your IT strategy with your business goals. It allows you to take advantage of the latest technologies, optimise costs, and ensure compliance with industry standards. While this might seem straightforward at first glance, to achieve the best value and biggest discounts, it’s often more complex than it appears and navigating the renewalprocess requires careful planning. In this Blog we will walk through what you need to know about the new Microsoft Licensing rules,when to get the best value from your renewal, and how to review…
Loving your customers with AI, cybersecurity and peace of mind with MSP support
2024 has marked a massive shift for SME IT needs, as creating an appropriate and optimised business strategy has become an increasingly difficult challenge for business owners and IT operators nationwide.
Protect your student data from continued ransomware attacks, says Espria
With ransomware rates still high for education organisations, better security oversight and orchestration is needed across UK schools.
Fortify and Reassure with Compliance and Cybersecurity Synergy
With new cyber threats emerging, businesses will need to develop a seamless and blended approach to cyber and compliance for strategic success.
UK businesses cannot continue risking reputation with shoddy security, says Espria
Sophos’ 2024 Threat Report recently highlighted ransomware as the biggest existential cyber threat to small businesses. While cyberattacks on large companies and government agencies may receive more news coverage, Sophos reported that SMB’s are generally more vulnerable to cybercriminals and suffer more proportionally from the results of a breach.
Peace of mind: Cloud is key in scaling systems to your business needs
Meeting the demands of the modern-day SMB is one of the challenges facing many business leaders and IT operators today. Traditional, office-based infrastructure was fine up until the point where greater capacity was needed than those servers could deliver, vendor support became an issue, or the needs of a hybrid workforce weren’t being met. In the highly competitive SMB space, maintaining and investing in a robust and efficient IT infrastructure can be one of the ways to stay ahead of competitors.