Our accreditations

We are proud that the services we deliver have been recognised by a number of accreditations, including Cyber Essentials Plus. For more information, please visit our ESG page. 

Organisation is the backbone of effective processes

The signs that your current printing, scanning and document management processes aren’t working anymore are often subtle – your staff are probably feeling overwhelmed, dealing with backlogs and quality control issues and noticing unsustainable operational costs originating from printer or scanner usage.
But a lack of organisation isn’t anybody’s fault – it’s a consequence of an outdated system, or of one that wasn’t built around your business. That’s where we come in.
Espria build customised document solutions to help your business control costs, create effective systems and ultimately find the right balance between your physical and digital document management needs.

What are document solutions?

The term ‘document solutions’ refers to processes, systems and software that are put in place to maximise operational efficiency across the entire life cycle of a document – from creation to storage. Document solutions can apply to both physical and digital documents, as well as the process and strategy behind converting a document from physical to digital.
At Espria, our document solutions are completely bespoke. This allows us to build document solutions that are truly solutions – they solve the operational difficulties and inefficiencies you’re currently experiencing.
We can help you minimise print waste, reduce print volumes, access cost savings, improve document security and streamline internal processes by implementing whichever of our document solutions services are best suited to your needs, and we won’t try to upsell you services you don’t need.

Specialist Document Solutions Services

Managed Print Solutions

At Espria, our Managed Print Services support every aspect of your printing environment and will incorporate all print devices at your organisation, including those on-premises, as well as remote devices to allow users to scan to cloud, network, USB, email or mobile. Supported devices include printers, scanners, copiers, multifunctional devices, and any existing document workflow solutions.

By using our advanced computer software, we can proactively support your business to monitor and analyse printing and document workflows gaining advanced visibility to support informed decisions across your services. Our active monitoring can also help you to find ways to reduce ongoing costs by improving user usage habits and can reduce your Carbon Footprint by deploying best practice printing policies.
  • Adaptable print services: Improved security, where users can only release their prints securely from the most convenient device and can only release jobs with a unique code or via a pass card.
  • App based features: Our Managed Print Services can offer additional benefits, such as translation, redaction, or scanning to Microsoft SharePoint.
  • OCR capabilities: OCR scanning creates text-searchable PDFs or zonal recognition for Document Management integration.
Managed Print Services Solutions - Learn more

Document Management

We are a vendor agnostic provider of document management solutions – this means our recommendations for any new systems you may need are provided without bias, with only your best interests in mind. Our priority is to supply document management solutions that promote agility and support long-term scalability for businesses of all sizes.


  • Improved security and compliance: Enhanced security measures, such as encryption, access control and audit trails, secure your confidential information in line with industry regulations. Organisations can also track and manage documents with ease, remaining compliant at all times.
  • Increased agility across teams: Multiple users across your organisation can securely access and edit documents in real-time, improving collaboration and streamlining document workflows.
  • Improved sustainability: Through our managed document solutions, businesses can reduce the need for paper, ink and other office supplies by taking a deeper look at their ongoing costs, saving money over time.
Document Management Solutions - Learn more

Multifunctional Devices & Printers

Multifunctional Devices (MFDs) incorporate scanning, copying and printing into one single device that can simplify your workflow applications and enhance your productivity.

As we are a vendor agnostic, we work with market leading manufacturers, including Xerox, Ricoh and Lexmark to provide expert recommendations based on your specific needs and requirements.

We also offer a free print audit, which allows us to gain an unique picture of your business requirements to deliver customised document management solutions that incorporate hardware and software solutions, alongside ongoing support to help you meet your end goals.

Some of the features of our MFD solutions include:
  • Workflow functionality through apps: your business will become increasingly versatile, and your workforce can access important information, wherever they are located.
  • Detailed reporting and analytics: we deliver customised data support to drive your business growth.
  • Automated Toners, Meter Readings and Preventative Maintenance: we automate manual tasks so you can place greater focus on driving your long-term strategy and focus on meeting your objectives.
Multifunctional Devices & Printers Solutions - Learn more

Document Solutions

Case Studies

photo of roofs
Document Solutions

JJ Estates – Solving Document Solutions Issues for a Property Company

JJ Estates, a property management company in Essex were experiencing day-to-day document solutions issues caused by an aging self-managed printer which failed to print to the standards expected.

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Businessmen press button on the panel for useing photocopier or scanning.
Document Solutions

Creating efficiencies and cost benefits in our clients Managed Print Services

As fast growing global capital investment manager, our client needed to ensure that operationally they were seamless and that the security of their client data, a number one priority.

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Laptop and phone
Document Solutions

Secure Printing for our Accountancy Client

We visited a large City Accountancy firm in London, and they asked us for help with issues they were having in their printing environment. They had concerns regarding security particularly with document and printing.

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Man and leaf
Document Solutions

Espria supports charity with their environmental vision

Espria was invited to review the print solutions of a community charitable social enterprise who delivers and helps other organisations to deliver community services which are value for money and create lasting benefits. 

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Our Other Services

IT Services

IT performance that creates seamless and secure solutions, providing the business continuity you need.

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Cloud Services

Accelerate your performance and agility with cloud services that enable your business to benefit from maximum uptime and no disruption.

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Communications

Cloud-based communications, keeping your teams collaborating seamlessly and securely.

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Hybrid & Remote Working

Wherever they work, your teams are supported with seamless IT solutions.

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